Work With Us

Head of Administration and Compliance

Location:
The Grand, Clitheroe
Hours:
28 Hrs p/week worked over 4-5 days. Must include Monday, Tuesday and Wednesday. Increased flexibility during school holiday periods.
Salary:
FTE: £35,000 – £40,000 (Pro Rota: £28,000 – £32,000)
Applications Closing Date: Monday 6th July 2026

ROLE

The Senior Administrator is the heart of the office, responsible for ensuring that the “engine room” of the organisation – Compliance, Health & Safety with some aspects of HR and Finance – runs with precision. This role balances high-level strategic involvement as part of the Wider Leadership Team with the essential, hands-on coordination of daily office operations.

Your purpose is to provide a stable and compliant framework for the entire team. By managing everything from safer recruitment and payroll data to managing safety and legal contracts, you ensure the organisation remains a safe, legally sound, and efficient place to work. You are the guardian of organisational standards and policies.

KEY RESPONSIBILITIES

Leadership & People Management

● Strategic Input: Member of the Wider Leadership Team, contributing to operational planning and problem-solving at weekly meetings.
● Line Management: Directly manage the Caretaker, ensuring facility standards are met.
● Team Point of Contact: Act as the “go-to” person for office related enquiries on a day-to-day level.
● Site Responsibility: Principal key holder during working days; the primary contact for building queries.
● Maintenance Schedule: Oversee and implement the maintenance schedule, managing the maintenance budget and managing contractors.

HR & Compliance

● Contract Management: Ensure all staff and freelance contracts and HR documentation are current and compliant.
● Process Oversight: Manage HR processes and employment law compliance, including holiday and sickness tracking.
● Staff Welfare: Ensure all team members receive regular check-ins with their line managers; sit in on meetings where appropriate.
● Recruitment: Oversee all recruitment, ensuring strict adherence to “safer-recruitment” procedures.
● Employee Relations: Provide administrative support for HR-related issues and be in communication with external HR consultants.
● Training: Oversee team and volunteer training, arrange courses, and maintain up-to-date training records.
● Contractual Projects: Oversee the implementation of written agreements for regular freelancers.
● Policy Implementation: Work with HR consultants to oversee the rollout of the new staff handbook and the creation of an AI Policy.
● Data Protection: Data Protection Officer for the organisation, ensuring GDPR compliance with policy and procedure.

Office & Finance Administration

● Financial Processing: Gather timesheets/payroll info, collate invoices for credit card payments.
● Procurement: Manage purchasing and returns, ensuring an accurate paperwork trail with the Accountant.
● Office Operations: Order office/cleaning supplies; manage staff sign-in procedures and waste collections.
● I.T. Coordination: Oversee I.T. and office equipment, resolving issues with support from the I.T. consultant.

Health & Safety Lead

● Compliance Leadership: Lead H&S review meetings, ensure actions are completed, and work with advisors to develop risk assessments and policies.
● Safety Protocols: Ensure full compliance with fire alarm tests, evacuation drills, and legionella testing.
● Training: Organise and lead H&S training, including the content creation for instructional training videos.
● Stakeholder Liaison: Act as the point of contact for trustees and insurers regarding safety and risk.
● Training Development: Create standardised training videos for Site Safety and Emergency Evacuation.

Fundraising Support

● Team Liaison: Work with Fundraising Consultant and Accountant to track Fundraising Pipeline, Income and ensure good communications throughout the team.
● Fundraising Compliance: Ensure that we adhere to Ethical Fundraising Practices and meet requirements of grant terms and conditions.

Legal & Partnerships (Dependent upon Experience)

● Contract Oversight: Oversee contracts for major partners.
● Governance: Develop and implement Terms & Conditions for key partnerships and hires.

Person Specification

Essential attributes:

  • Experience: Minimum 3 years’ experience in a role with a high level of administration and compliance.
  • Administration: Excellent administration skills, with a high attention to detail.
  • Office & HR Experience: Proven track record in office management, compliance, and “safer recruitment” processes.
  • Health & Safety Leadership: Knowledge of H&S regulations, risk assessments, and managing safety protocols.
  • Dual-Level Capability: Ability to contribute to high-level strategy (Wider Leadership Team) while managing daily hands-on tasks.
  • People & Facilities Management: Experience managing or coordinating staff and external contractors.
  • Policy & Training: Ability to write and develop workplace policies and training.

Desirable attributes:

  • Legal & Governance: Experience overseeing major partner contracts and developing venue Terms & Conditions.
  • Fundraising Awareness: Familiarity with tracking grant pipelines and ethical fundraising compliance.

Applications

Please send a C.V. (no greater than 2 sides of A4) and covering letter (no greater than 1 side of A4).

Closing date: Mon 6th July, Midday.

Interviews: Wed 15th July / Thu 16th July

Covering Letter Guidance

Based on the main areas of responsibility detailed above, please detail the following in your covering letter:

● Why you are interested in the role.
● What relevant experience makes you suitable for this position.
● What skills and strengths you would bring to the role.

Please send applications by email to dave@thegrandvenue.co.uk or post to Dave Thornber, The Grand, 18 York Street, Clitheroe, BB7 2DL